Adminsitrator

Administrator (Accounts)

Co. Galway - Office Based

Competitive Salary

Full-time, Permanent

Ref: VAC-13660

Established over 38 years, we are delighted to be working with a brand-new client based twenty miles outside Galway city. This organisation is an established supplier of hygiene and cleaning solutions, supporting businesses across a broad range of sectors. Operating from a regional base, it works with organisations of varying sizes to help maintain clean, safe, and compliant working environments.

The business provides access to a wide selection of professional hygiene products and consumables, alongside practical, service-led support tailored to day-to-day operational needs. Its focus is on reliability, consistency of supply and straightforward delivery.

Clients span commercial, industrial, hospitality and healthcare environments, with solutions designed to support routine operations rather than over-engineered offerings. The organisation places emphasis on long-term relationships, responsiveness, and a pragmatic approach to customer service. We are seeking an exceptional Administrator (Accounts) to provide a full and comprehensive administrative function for multiple departments across the organisation.

Administrative support for company departments:

Main accountabilities and responsibilities (max 10)

Support month end reporting to ensure completion of month end figures

Invoice customers daily to ensure customers are invoiced in a timely manner

Manage all ship through claims to protect company margins and cashflow

Process ship through claims monthly

Convert periodical documents daily to ensure they are created in a timely manner

Manage tender submissions to ensure tenders are submitted accurately and on time

Resolve email and phone queries to ensure they are resolved in a timely manner

Support AccRec team as required to ensure customer accounts are up to date

Provide admin support to other Depts. to ensure admin tasks are completed in a timely manner

Order office supplies as required to ensure adequate supply

Post online orders in Herbst Insight

Use company management tools to keep up to date with our Company objectives, Departmental objectives and your own objectives and participate in reviews

Experience and qualification requirements:

Degree (or applicable experience) in Finance / Business Administration or related field

Prior experience in a similar role

Experience with Dynamics 365 an advantage

A solid understanding of business administration processes

A self-starter mentality with the ability to multitask with competing priorities and meet deadlines while maintaining attention to detail

A creative thinker with a strong customer orientation

Excellent interpersonal and communication skills

Thrive in matrix environments and adept at building relationships with different stakeholders.

How to Apply

Send your C.V. and a brief cover note to the Multi-Sector Recruitment Team at 3D Personnel.

Note:

Candidates must have the legal right to work in Ireland.

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